Public Document Management Modernization, Haiti National Archives (ANH)

Haiti's Ministry of Planning hosted the 15th Thursdays of the Public Governance Conference on May 12, 2013. This year's theme, "Public Management and Good Governance: Modernization of Public-Document Management" dealt with updating Haiti's antiquated system of document management.


Content Management Specialist, Maude Doyon, was the main presenter. She emphasized the necessity of archiving public records, and providing a regulatory and legal framework to manage storage and retrieval of them. The purpose of the archive, she explained, would be sharing of archival material accessed through a content management system (CMS) from a central repository.

Document Archivist and Director of Haiti National Archives (HNA), Jean Bélizaire, spoke next. He gave an overview of Haiti's archival system and said the 2010 earthquake had worsened an already out-of-date manual archival system, which lacks inter-departmental uniformity.

Not all ministries possess an archival system, and those that do; its records have suffered deterioration from time and the elements. He suggested ministries digitize public records with CMS technology. Information Technology specialists, he explained, could instruct technical staff on how to use the CMS to organize and optimize inter-departmental management and sharing of records.

The goal of CMS implementation is optimal archival records' management (orderly and efficient procedures; outsourcing from national- to local-level bureaucracies; best practices; and availability of them).

General Coordinator, Uder Antoine, of Human Resources informed those gathered ANH must work in tandem with Center for Research and Documentation to ensure protection of GOH legacy records.

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